AI Meeting Assistant & Note Taker
Last updated: January 7, 2026
AI meeting assistant, AI note taker, and AI transcription tool options for summaries, action items, and follow-ups.
Fireflies.ai: Auto-record, transcribe, and summarize meetings
Works across Zoom/Meet/Teams to capture transcripts, summaries, and action items—plus searchable meeting library and CRM integrations.
"Best all-around: strong summaries + integrations that push notes into CRM/work tools."
"Best for CRM teams; logs calls to Salesforce/HubSpot perfectly. 'AskFred' is useful, though transcription accuracy isn't perfect."
"Comprehensive transcription with CRM integrations and AI search. Industry leader; pricing scales with meeting volume."
"Robust integrations and searchable library; choose for sales teams to automate CRM logging and follow-ups."
Read.ai: Turn meetings into concise recaps and tasks
AI meeting recaps with action items and engagement insights—useful for tracking follow-ups and improving meeting effectiveness.
"Solid recaps + action items—handy if you want follow-ups tracked automatically."
"Gives 'engagement scores' for meetings. Good for sales coaching, but sentiment analysis can feel invasive to some teams."
"Meeting analytics and engagement scoring focus. Strong for managers tracking productivity; more complex than note-only tools."
"Insightful recaps with engagement metrics; choose for coaching and improving meeting productivity."
Otter: Get live notes and searchable transcripts
Fast transcription with live notes, highlights, and easy search—great for individuals who want reliable meeting capture.
"Great live transcription + search—super easy for solo users to stay organized."
"Reliable veteran. Live transcription is great for accessibility. Fast search. Lacks the advanced summary depth of newer rivals."
"Real-time transcription with strong collaboration features. Excellent accuracy; best for teams using Zoom ecosystem."
"Accurate live transcription with easy search; perfect for individuals capturing and organizing notes effortlessly."
tl;dv: Find any moment across your meetings
Meeting recorder with strong search, timestamps, and AI summaries—good for teams needing a searchable knowledge base.
"Best for meeting search + timestamps—quickly find decisions and follow-ups."
"Best for async. Time-stamped clips let you skip the meeting and watch the relevant 2 mins. AI summaries are decent, not great."
"Multi-language support with shareable clips. Good for international teams; free tier generous for evaluation."
"Strong search and timestamps for meetings; great for teams building a knowledge base from recordings."
Fathom: Share instant highlights and action items
Free-first meeting recorder that creates highlights, summaries, and shareable clips—excellent for sales calls and async updates.
"Fantastic highlights/clips—perfect for sharing key moments without rewatching calls."
"Unbeatable free tier. Instantly syncs highlights to Slack/CRM. Zero friction. Best 'set and forget' recorder for individuals."
"Free unlimited recording for individuals—exceptional value. Accurate summaries; limited integrations vs paid alternatives."
"Free, instant highlights and clips; select for quick sharing in sales and async communication."